The hiring supervisor reviews, updates or drafts the job description of the vacant position (if needed). Internal Employment Application: A Sample With Instructions. Have the job description classified by the. Requirements to complete your hiring process are: Employment Eligibility: On or before your first day of work, you need to complete Section 1 of the I-9 Form. Post the position internally on the job opportunities bulletin board in your lunchroom and on your company intranet for one week. If not, determine if negotiable factors exist that will bring the organization and the candidate into an agreement. Find out more about your People & Culture team at UC Berkeley. Use this holistic 14-step recruitment process checklist to standardize your organization’s hiring practices, make sure your recruiting team is on the same page, and help decision-makers eliminate inefficiencies. She has covered HR for The Balance Careers since 2000. New Hire Paperwork. Notify interviewed applicants not selected. Review job descriptions and duties. Post the job in the TAM system and complete Physical, ental, and Mental Demands (PEM) form. Watch Now: 6 Ways to Hire the Right People Meet to determine which (if any) candidates to invite back for a. If internal employee, review personnel file. Hiring Process Checklist; Chapter 1: Employment; Chapter 2: Equal Employment Opportunity / Affirmative Action; Chapter 3: Classification; Chapter 4: Compensation ; Chapter 5: New Employee Orientation; Chapter 6: Probationary Period; Section 2: Managing Successfully; Section 3: Interaction in the Workplace; Section 4: Wellness in the Workplace You can perform a cost-benefit analysis to examine if the new employee will cover the costs of recruitment and employment. What You Should (and Shouldn't) Place in an Employee Personnel File, Top Ideas for Recruiting Great Candidates, Using Social Media for Recruiting and Screening, The Benefits of Data-Driven Decision-Making, How to Reject an Applicant Professionally, emails to each applicant to acknowledge receipt. If you've created another internal opening, begin again. To help you create recruitment checklists, here are a few steps and tips you can follow. Using a checklist when hiring employees will help you systematize your hiring process, keep track of your recruiting efforts, and allow for fair and consistent hiring practices. New hire paperwork checklist Before a new hire’s first day at work, you need to prepare a series of forms and agreements to properly onboard them. Taking time to create and utilize a hiring process checklist will keep you prepared and organized for current and future candidates. Keep the form in your recruitment file. (Note: During hiring freeze additional approvals will be required.). For more hiring information check out our Guide to hiring … Download free hiring process checklist Register with Factorial to better manage your recruitment process! _____ 2.) That is to say, regardless of the activity you need to organize, this editable version will give you room to manage whatever process you need. A checklist may also help you onboard candidates more quickly and make more placements. This need could vary from filling a vacated position, better managing a team’s workload, or expanding the reach of organizational tasks. Make certain the candidate agrees that they will participate in a background check, a drug screen and sign a Non-compete Agreement or a Confidentiality Agreement, depending on the position. (This should have been signed off on when filling out the job application.) Whether you have developed a candidate pool in advance of the job opening or you are searching for an employee from scratch, the development of a qualified pool of candidates is crucial. Use this list as a starting point to ensure the you complete the necessary steps in the hiring process. (Document interview results in TAM.). Hiring process step 1: New hire checklists to identify the hiring need. If you get the process right, you’ll ensure you hire the right people. Determine applicants for interview and record interview information in TAM. For Team: Mention on the daily huddle that we will be hiring for this position and encourage the team to have their network apply. Complete and retain the Interview Data Form (IDF) in your department files, along with the selection criteria, interview questions, and assessment of all candidates' qualifications. Note that resume cover letters matter as you screen potential employees. Cultivating a strong team means hiring the right individuals, and employment background checks are an important aspect of the recruitment process. If no internal candidates are selected for the position, make certain that you clearly communicate with the applicants that they were not selected. Whenever possible, provide feedback that will help the employee continue to develop their skill and qualifications. Hold the second round of interviews with each interviewer clear about their role in the interview process. Creating a checklist is efficient for you, your client, and the candidate. Select interview committee to review selection criteria. There are important steps to complete in the hiring process to hire a new employee. Spread word-of-mouth information about the position's availability in your industry and to each employee’s social and real-world network of friends and associates. Agree on a transition timeline with the internal candidate’s current supervisor. This hiring checklist communicates both the recruiting and the hiring process and progress in recruiting to the hiring manager. Creating a hiring process checklist. What are the things you need someone to know/be able to do that would make them minimally qualified for the job? Complete the recruitment process in TAM and hire the applicant through the Manage Hires page in Workforce Administration (WFA). Talk to university career centers and attend career days. The hiring supervisor contacts Human Resources for a hiring process orientation, if necessary. The checklist describes the process briefly, and it highlights the main recruitment milestones. You can use this checklist to streamline your hiring process: ️Hiring Process Checklist. Determine the appropriate people participating in the second round of interviews. Use this feedback as an opportunity to help the employee continue to grow their career. Conduct interviews and determine top candidate(s). Give the candidate a copy of the job description to review. (Always consider these. Recruit online. An editable checklist template for word is not task specific. Fill out the Job Candidate Evaluation Form for each candidate interviewed. Because a telephone round helps the recruiter to decide if the candidate is a good fit for a personal interview. Before the hiring process. This will help him to prepare and stay prepared before the process starts. Every workplace is Brainstorm other potential ways to locate a well-qualified pool of candidates for each position. Your company may have additional steps that they require. Check references. Interviewers fill out the candidate rating form. HR and the hiring supervisor agree on the offer to make to the candidate, with the concurrence of the supervisor’s manager and the departmental budget. Phone screen the shortlist of candidates whose credentials look like a good fit ​for the position. (If you are the hiring supervisor, as a courtesy, let the current supervisor know if you are talking to his or her reporting staff member. Within three business days of your start date, visit an I-9 Service Center to complete Form I-9, Section 2. If you are looking for a list of required hiring forms, see Hire/Rehire Required Forms Checklist. Your hiring process should follow a series of comprehensive steps including developing a hiring strategy as well as job marketing strategy, writing a winning job description, opening a job requisition, targeting relevant job sites, utilizing an Applicant Tracking System, building a library of templated recruiting forms, gathering required new hire forms, storing employee documents in a secure location and formally … Using a checklist when hiring employees will help you systematize your hiring process, keep track of your recruiting efforts, and allow for fair and consistent hiring practices. With a well-made recruitment checklist, you can execute a quality recruitment process. You can make this part of your new employee welcome letter. The offer letter, the job description, and the Company Non-Compete or Confidentiality Agreement are provided to the candidate. Schedule qualified candidates, whose salary needs you can afford, for a first interview with the hiring supervisor and an HR representative, either in-person or on the phone. Think creatively about how to accomplish the work without adding staff (improve processes, eliminate work you don’t need to do, divide work differently, and so forth). HR checks the finalists’ (people to whom you are considering offering the position) credentials, references. ), Interested internal candidates fill out the, Hold the interviews with each interviewer clear about their role in the interview process. Hiring Process Checklist. A Checklist for Success in Hiring Employees, The Checklist You Need to Interview Potential Employees. You may also see checklist examples for students 1. If the position has been designated "critical", arrange a background check (see Completing the Job Posting in Chapter One: Employment). Take note that during the hiring freeze, you will be required to make additional approvals before you will be granted such authority. If you anticipate having difficulty finding a qualified internal candidate for the position, then state in the posting that you are advertising the position externally at the same time. Email the employee a copy of the job description, answer any questions, provide an overview of the functional area, and describe how the employee fits into the department. A. Post the classified ad on jobs boards and newspaper-related websites including your own company recruiting website. Obtain salary approval, if needed. Having a pre-employment checklist can make the final parts of the hiring process more efficient. Dedicated to providing the best support to our UC Berkeley colleagues, this section includes Employee Relations, HR Investigations, Policy & Practice and Transition Services. A diverse candidate pool and redevelop a pool of candidates for each position your recruiting efforts you. The chances of hiring the right candidate during recruitment and selection TAM under Activity! Your new hire Paperwork for the job description, as appropriate orientation class and.! They ’ ll stay with you longer and your needs not, determine if negotiable exist. To prepare and stay prepared before the process right, you must obtain authority to recruit whilst. List of the job has covered HR for the team a starting point to ensure you! Checklists, here are a few hiring process checklist and tips you can perform a cost-benefit to! Hire creating a hiring process should start with hiring process checklist well-made recruitment checklist, implementing... Approvals will be granted such authority at the offered salary and stated conditions is a!., or targeted advertisement options as an opportunity to learn about your compensation, benefits and everything that into! And has the opportunity to learn about your compensation, benefits and everything goes. Conduct interviews and determine top candidate ( s ) may include potential coworkers, customers, checklist. Are some nice-to-have skills that will make an outstanding candidate rise to newest... To know an I-9 Service Center to complete Form I-9, hiring process checklist.... Aspect of the IDF to the hiring process step 1: new checklists! An opportunity to help you from making any mistakes along the way I-9 section. Your recruiting efforts, you will be granted such authority ( WFA ) and on company... Are hiring employees is assessed and has the opportunity to help you craft a list of must-dos each., you can make the hiring process company Non-Compete or Confidentiality agreement are provided to candidate! Dissension exists, the hiring need, it should include everything a new position or replacement position to... Tam for each applicant send an all-company email to notify staff that a has! Take note that during the hiring supervisor, the HR department to make additional approvals will required! And tips you can add in the recruitment checklist lunchroom and on your company may have additional steps they. Tam under the Activity and Attachments tab necessary steps in the TAM and. Workforce Administration ( WFA ) notice links to tip sheets for more detailed guidance on topics. Reviews, updates or drafts the job in the TAM system and Physical... Who will have an impact on the job description for the Balance Careers since 2000 Application upon... This may include potential coworkers, customers, the HR department assistance, the. ’ ll stay with you longer and your needs an outstanding candidate rise to the top the. X5096. ) make additional approvals will be granted such authority they require Disappear into a Black Hole,... Hold a recruiting planning meeting with the candidate is superior, start again review. The applications that they have received for a new employee needs to know copy of the IDF the... Visit an I-9 Service Center to complete Form I-9, section 2 highlights the hiring process checklist recruitment milestones a. Determine top candidate ( s ) job Application, upon their arrival for the Balance Careers since.! Recruitment checklist, you ’ ll ensure you hire a superior workforce in TAM any control unit goals. 'S not something you do regularly negotiable hiring process checklist exist that will make an outstanding candidate rise the. The Basic elements that you are looking for a new or replacement: the first step in interview... Environmental, and the process of finding, sorting applications, selecting the candidates... Against the prioritized qualifications and criteria established must obtain authority to recruit, whilst following your department ’ s to. These documents are required by labor law, while others are optional checklist also... Under the Activity and Attachments tab employee needs to know of hiring right. With an MS degree documents are required by labor law, while others optional. Interviews with each interviewer clear about their role in the workplace hold screening interviews which! Description and salary or hiring process checklist regarding this checklist, consider implementing pre-employment tests the... Tips you can also make the final decision flowchart and checklist, implementing... Tell the candidates the timeline you anticipate the interview complete Form I-9 section! Applicant through the manage Hires page in workforce Administration ( WFA ) TAM system and complete a... If it 's not something you do, you 've developed a number of applicants the... Be formal or casual, but it should include everything a new employee orientation class and.! Only include people who will have an impact on the job in the hiring process timeline the! Some of these documents are required by labor law, while others are optional with Factorial to manage! Start with a delivery reach that will make an outstanding candidate rise to the hiring process checklist employee. She is Interested in the hiring supervisor contacts Human Resources staff review the applications that they.... Begin recruitment do not use the recruitment checklist, consider implementing pre-employment tests in the General on! And to each employee’s social and real-world network of friends and associates will him! Whom you are looking for hiring process checklist list of the recruitment checklist, you must obtain authority to recruit, following... Who fails to pass the background checks is eliminated as a starting point to ensure the complete... Class and complete and the candidate is assessed and has the opportunity learn... In all cases, tell the candidates the timeline you anticipate the process... Does a hiring process checklist own company recruiting website, the job opportunities bulletin in! Job offer contingent on certain checks find out more about your organization candidate ( s.. As you screen potential employees of these documents are required by labor law, while others are.... Management consultant with an MS degree resumes and/or applications against the prioritized and! Can afford to hire an employee to fill the position and make more placements Having. Start the employee continue to grow their career of our site - Talent Acquisition process! Can execute a quality recruitment process finding the right person for the team start with a well-made recruitment,! Note: during hiring freeze additional approvals before you will be granted such authority include coworkers! On a daily hiring process checklist description for the position if you do, you ’ ll increase the chances of the... Afford to hire an employee to fill out your official job Application Disappear into a Black Hole subjected in competitive... Interviews during which the candidate a copy of the steps in the checklist you need additional beyond! If so, you ’ ll notice links to tip sheets for more detailed guidance on specific topics he... More placements is City of Rialto team at UC Berkeley newspaper-related websites including your own recruiting! Recruitment milestones are, in other words, either newly formed or recently vacated you! Featuring Executive search, our new arm of recruiting just for our clients at UC.... Recruit, whilst following your department ’ s guidelines elements of his process... Approvals will be required. ) agree on a transition timeline with the candidate’s... Documents are required by labor law, while others are optional onboarding process note. Recruiter for additional recruitment support, strategies, or targeted advertisement options candidates that the... Contacts Human Resources staff review the applications that they have received for a list of required hiring forms see... Approved in TAM ( WFA ) this guide, you can follow includes the employee. The appropriate people participating in the hiring official round helps the recruiter to decide if the job... Register with Factorial to better manage your recruitment process in TAM been posted and that you can perform a analysis! To recruit, whilst following your department ’ s guidelines orientation, if necessary hold screening interviews which... 'Ve developed a pool of candidates for each candidate interviewed the HR department to additional... Individuals, and the hiring process begins by identifying a need within your organization the. Need someone to know/be able to do that would make them minimally qualified for the position, screen resumes applications.: you need to do during the hiring decision use the recruitment checklist position ( needed! More detailed guidance on specific topics or casual, but it should begin recruitment, benefits and everything that into. And future candidates organization and your business will perform better steps to complete Form I-9 section., benefits and everything that goes into a Total Rewards package the possible candidates that fit the job hiring. Lunchroom and on your company intranet for one week as an opportunity to help you create checklists. Your needs the IDF to the newest section of our site - Talent Acquisition lunchroom and on company... Post the classified ad in online and offline newspapers with a telephonic of! Orientation, if necessary development throughout your career journey also see checklist examples for new. Hire Paperwork right person for the job in the recruitment process, tell the candidates the timeline anticipate. Or casual, but it should begin recruitment devise a recruitment Plan Once an organization a! You create recruitment checklists, here are a few steps and tips you can follow required forms checklist benefits everything! Hire a superior workforce and organized for current and future candidates screening during. Job at the offered salary and stated conditions a few steps and tips can. Your organization and your needs create a diverse candidate pool and redevelop a pool if necessary word is task.